Office Space Planning — Eggleston Office

Service · Space planning

Office space planning across DFW.

Field measurement, layout, sourcing, and install as a single engagement for new offices, reconfigurations, and relocations. Space planning is the broader service that the free detailed floor plan sits inside; this is the right starting point for projects where the layout decision needs to be made before the furniture decision.

Start a planning engagement (469) 324-5600

When space planning is the right service

Three project shapes call for the space-planning engagement rather than the simpler quote-and-deliver flow. New offices — greenfield builds, first leases, or relocations into significantly different square footage where the existing layout cannot inform the new one. Reconfigurations — existing offices changing layout meaningfully, whether that is consolidating onto fewer floors, splitting into multiple suites, or rebalancing the mix between private offices, open plan, and shared space. Growth-driven expansions — existing offices adding workstations into adjacent suites or new floors, where the expansion needs to integrate with what is already in service.

For projects that do not need layout decisions — replacing chairs in a fixed footprint, ordering matching workstations to add to an existing layout, refreshing finishes within a stable plan — the standard quote-and-deliver flow handles it without a formal planning engagement. The planning service is for projects where the layout is itself the question.

What the engagement includes

Six components, all included in the single engagement:

  • Discovery and brief — initial conversations about how the team works (heads-down vs. collaborative, individual vs. team-density-driven), what is broken with the current space (if there is one), what success looks like at move-in, what budget envelope and timeline the project sits in.
  • Field measurement — full measurement of the target space, on site, by a design-team member. Wall lengths, column placements, electrical and data outlet locations, door swings, ceiling heights, window placements, HVAC vent locations relevant to furniture placement.
  • Layout drafting — detailed floor plan floor plans plus 3D renderings. For larger projects we draft alternatives — two or three layout options exploring different priorities — rather than committing to a single layout before customer review. Same floor plan service detailed on the detailed floor plans and 3D design page.
  • Furniture sourcing recommendation — the new-and-pre-owned mix that fits the layout, the budget, and the timeline. Specific chair models, panel configurations, conference table sizes, casegoods specifications. Pre-owned recommendations honor the inventory we actually have and the inventory we can realistically source within the project timeline.
  • Quote delivery — line-itemized pricing tied directly to the labeled furniture in the detailed floor plan. New, pre-owned, accessories, delivery, install all on the quote.
  • Install coordination — once the order is signed and production runs, the in-house install team handles delivery, build, and post-install punch-list at the move-in date.

The engagement is single-vendor, single-point-of-contact across all six components. The customer does not coordinate between a space-planning consultant, a furniture dealer, an inspection vendor for pre-owned units, an install vendor, and a delivery vendor — one team, one phone number, one detailed floor plan that flows from discovery through install.

Process and timeline

Typical space-planning engagements run six to twelve weeks from first call to move-in install. Larger projects (50+ workstations, multi-floor builds, custom panel systems) extend to fourteen weeks or more; smaller projects (a single floor of 20 workstations on a fast-track build-out) compress to four to six weeks when the scope is clean.

The week-by-week pattern that works for most engagements:

  • Weeks 1 to 2 — discovery and field measurement. Initial calls, on-site walkthrough of the target space, field measurement, brief synthesis. By end of week 2, the design team has the floor plan in detailed floor plan and the brief documented enough to start drafting layouts.
  • Weeks 3 to 4 — layout drafting and customer review. Draft layouts (typically two or three alternatives for projects of meaningful size), customer review session, feedback incorporated, revised layout produced.
  • Weeks 4 to 5 — furniture sourcing and quote. Recommended new-and-pre-owned mix, line-itemized quote tied to the labeled detailed floor plan, customer review of the quote and any final layout adjustments.
  • Weeks 5 to 9 — production and pre-stage. New 9to5 orders kick off into the manufacturer’s production queue. Pre-owned units are pulled from the Euless warehouse, re-inspected, and pre-staged for delivery. Building-side preparations (electrical, COI, freight elevator scheduling) run in parallel.
  • Week 10 — delivery and install. Install team arrives at the customer site with the full furniture order, builds the floor over one to four days depending on project size, walks the customer through the finished space.
  • Weeks 10 to 12 — punch list and adjustments. Any items requiring follow-up — tweaks to the install, adjustments, additions to the order — handled within one to two weeks of install completion.

The single biggest variable in this timeline is new-furniture lead times. New 9to5 Seating chairs typically run two to five weeks; new big-name brands purchased through other dealers run six to twelve weeks. Projects with hard move-in dates often shift the new-versus-pre-owned mix to keep the timeline; pre-owned in our showroom is the fastest path when timing is tight.

Working with general contractors and tenant-improvement vendors

Most space-planning engagements run alongside or inside a tenant-improvement build. The TI contractor is doing demolition, framing, electrical, HVAC, finishes, ceilings, and floors; we are doing furniture layout, sourcing, and install. The two workflows need to coordinate on a few specific touchpoints: electrical outlet and data drop placements (we tell the GC where they need to land for the planned cubicle and workstation electrical), wall placement (rare conflict, but cubicle layouts occasionally argue for relocating a wall), HVAC vent locations relative to seating, and the install sequence (furniture goes in after building finishes; we need building access on the planned install day).

Three-way working sessions with the customer, the GC, and our design team are common, especially in the first three weeks of an engagement. The Dallas, Fort Worth, or Plano project offices make these sessions easier — one of the four locations is usually within a 25-minute drive of the project site, and a 60-minute three-way session is enough to align on the major touchpoints.

Frequently asked questions

The detailed floor plan and 3D rendering, field measurement, sourcing recommendation, and install coordination are all included in the project’s single quote — no separate planning fee. Pricing on the quote reflects the furniture, the delivery, and the install. The design-team time that goes into the layout is operationally absorbed because the engagement leads to a furniture order; for projects that go through full planning but do not order furniture from us, we do not back-charge for the design hours.

Yes, occasionally. Some customers come to us for the design and source furniture elsewhere or use existing furniture in a new layout. The layout is delivered the same way it would be in a full engagement; we do not handle the install in those cases. The free floor-plan policy applies regardless — we do not charge for the design when no furniture is purchased through us.

Our space-planning engagement complements a separate interior-design engagement rather than competing with it. The interior designer leads architecture, finishes, lighting, and overall aesthetic direction; we handle furniture layout within that direction. Working in detailed floor plan files compatible with the design firm’s workflow (DWG, PDF) makes the coordination clean. Several of our recurring projects run this way; the boundary between architectural design and furniture-specific layout is well understood by both sides of the table.

No minimum — we have run planning engagements for 10-workstation startup offices and for 200-workstation corporate floors. The deciding factor is whether the layout itself is a question, not how many chairs are involved. A 10-workstation startup with a brand-new lease in a Plano flex-office space benefits from the layout decisions; a 100-chair refresh in a stable existing layout does not.

Yes for early-stage projects (lease being negotiated, building selection in progress); the planning engagement can produce layouts for two or three candidate spaces so the customer can compare which building actually fits the team. Once the lease is signed, the engagement converges to the chosen space and proceeds through sourcing and install.

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